The Benefits of Virtual Offices

Today’s fast-changing technology is doing away with the need for organizations to have a physical location. One of the biggest advantages of this change is that a business does not have to invest in a lease or pay rent on a location, savings they can pass on to their customers and clients.Innovative Professional Offices - Article - 020615_image

One of the options available to businesses looking to do away with a physical location is a virtual office. There are many benefits to a virtual office, including:

Home Office

If you have a home-based business and want to rent a virtual office space, the latter can give you a physical address without having to rent an office or let your home address be known. It can also provide you with a phone and answering service, so you won’t have to hire a secretary or take time out from your busy day to answer calls yourself!

Renting virtual office space can also be beneficial for large enterprises where all the employees work from home. Employers can use virtual office space as a central hub for tasks such as training new employees or holding staff meetings, all without having to gather people in a single physical location.

Adds Legitimacy

While home-based businesses are starting to become more and more acceptable, with several major enterprises, such as Amazon, having started out as home-based businesses. As such, having the physical address that comes with a virtual office will add legitimacy to your business since your clients will be privy to a location that isn’t simply someone’s home.

The Eco-Friendly Choice

More and more businesses are taking steps to reduce their impact on the environment, and renting virtual office space is one of the best ways to do so. Beyond the obvious reason of no air pollution being created from driving to the office, a virtual space will also cut down on the amount of waste being produced as all business will be done digitally.

Reduces Employee Stress

For many workers, commuting eats up a good portion of their day and budget, not to mention it can be tiring. Depending on how your organization works, a virtual office can give staff the chance to be a bit more flexible in their working arrangements, as well as increase productivity due to fewer distractions.

Save Time on Your Commute

Commuting to work each day can eat up a lot of your time. Getting ready for work (grooming, putting on professional attire, etc.) and commuting to your office (and then back home again later) typically take up hours of your day. By using a virtual office, you can instantly eliminate your daily commute, saving time that you can put towards more useful things.

Save Money

Working in an office carries a lot of secondary expenses. For instance, you have to pay for your transportation costs (gasoline, bus/train tickets, etc.), professional attire (suits, business accessories), and other related costs (lunch, makeup/deodorant, etc.). These costs can quickly add up, although they’re rarely considered. For business owners, who must lease or rent a space, the costs are much greater. When you use a virtual office, you can end up saving a lot of money.

More Employees Can Work

Virtual offices allow a greater number of employees to work at any given time. With a typical office space or location, you are limited by the size of your space. With a virtual office, space is not a limiting factor. Business owners can have however many staff they need. When used in combination with a physical space, a virtual office can free up more space in the physical office.

Work-Life Balance

Using a virtual office allows for greater work-life balance. Working long hours in the office environment can be a major source of stress for employees. With a virtual office, employees can have a greater work-life balance; they are able to more quickly transition from work back to their family life. Working remotely allows for less of the stress associated with office environments.

Save Office Space

If your company has a physical office space, you need to be mindful of having enough space for staff, work responsibilities, and other considerations. By using a virtual office, you can free up space in your office, avoiding overcrowding and delegating staff more appropriately. Extra space can be used for better purposes or even rented out.

No Need for Relocation

With a virtual office, you never have to worry about scaling up or downsizing, nor do you have to go through the process of moving or relocating. Relocation can be a major impediment for businesses, taking a lot of time and creating huge costs, challenges, and complications. With a virtual office, there is no need to worry about relocation or other associated challenges.

Scale Up the Business

When a business is quickly growing, it can be a challenge to accommodate new staff, relocate to new offices, and invest money in office equipment (furnishings, technology, etc.). With virtual offices, businesses are not set back when scaling up their operations and can actually reallocate their budget towards other areas.

At Innovative Professional Offices, we provide affordable services for clients looking to rent virtual office space in Mississauga and the GTA. We also offer our clients Web design, development, and hosting; a physical address; phone support; board and training rooms; and support from our friendly and experienced team of professionals. If you’re looking to rent virtual office space, look no further than Innovative Professional Offices!

Source:
Timpson, J., “Office Performance: Comparing Virtual and Serviced Environments,” Training Zone web site, February 4, 2015; http://www.trainingzone.co.uk/blogs-post/office-performance-comparing-virtual-and-serviced-environments/188331.

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Pat Fernandes

Using all the skills, experience and knowledge gained in my work life, it gives me great joy to help professional business owners to find a comfortable office space to carry out their day to day work. At Innovative Professional Offices we provide executive office space for solo-preneurs and small companies. We provide virtual office services for those who work from home, but need a business address and telephone. We provide board rooms for meetings and small seminars.
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