Over the course of the past year, the business landscape has undergone multiple unexpected changes, each one more daunting and stressful than the last. Due to extensive province-wide business shutdowns, many companies have been forced to make some difficult adjustments and decisions. Deciding whether to rent physical office space when the majority of employees are working from home has been one of the most challenging adjustments thus far. But with the help of virtual office services in Mississauga and Ottawa, many businesses have managed to overcome this hurdle.

In conjunction with the specific needs of your business, consider the following factors when choosing a virtual office service in Ottawa or Mississauga.

Beautiful female explaining moments of new project to young manager

1. Weight the Pros and Cons of a Virtual Office Rental

Given the current state of the global pandemic and the massive economic downturn that many countries are experiencing, a lot of businesses have been forced to consider whether or not renting a virtual office is feasible for their business.

There are a lot of benefits of doing so, however. Virtual offices give you the unique tools and resources you need to run your business remotely, such as:

2. Consider What the Location Indicates to Your Clients

These days, most clients understand that it’s impossible to conduct business as usual, considering the precariousness of the current situation. There are no misconceptions about the fact that most people are working from home to keep their businesses alive and well. But what about a few years down the line? The address that appears on your business cards, website, and Google My Business knowledge panel should be located in an area that reflects the type of business you have. For instance, some parts of the Ottawa and Mississauga are known industrial areas, whereas others are considered to be financial sectors.

Also, you and your colleagues may still be required to come into the office from time to time, so be sure to choose a central location that’s easily accessible via different modes of transportation.

3. Which Businesses Are Using the Same Business Address?

Virtual office providers typically cater to a wide range of businesses, which means that other companies could be using the same business address as you. Although they’re listed as being in different suites, it’s still a good idea to know who your neighbours are, so you can look into the types of businesses with which you’re sharing a physical address.

4. Know What Amenities Are Included and What You Need

Even though you’re not working in a traditional office space, there are still a lot of perks to renting a virtual office in Ottawa or Mississauga. A virtual office rental gives you access to fully equipped boardrooms and training rooms with teleconferencing and videoconferencing capabilities, so you can always keep in touch with your staff. Plus, you have access to physical office space whenever you need it.

And you can’t run your virtual office without a proper technological setup. Working remotely doesn’t mean you won’t have access to a professional onsite support staff. In fact, you’ll still have access to a full administrative and IT support team ready at your disposal whenever you need them. In fact, virtual office providers have a team of experienced IT and telecom technicians available for setups and troubleshooting or to help you with any technological issues that arise.

5. Make Sure the Virtual Office Provider is Authorized in Your Area

This will take a little bit of additional research on your part, but you need to ascertain that the virtual office provider is legally authorized and licensed to provide certain services to you. Working with a reputable virtual office service in Ottawa and Mississauga that has your company’s best interest at heart is an invaluable asset to the growth of your business.

6. Are the Available Services Sufficient?

For a lot of people who are used to going into the office every day and having unlimited access to certain office services and equipment, having a virtual office is a big adjustment. Unfortunately, it’s also a necessary one for the foreseeable future—at least until things get back to normal.

Before deciding on a virtual office rental provider, make a complete list of all of the amenities and services that you need to do your job. Then start researching which virtual office rental providers offer those necessities as part of a package deal. Office services can range from virtual business support to telephone answering, receptionist, administrative, and back-office operations assistance.

7. Do They Offer Flexible Rental Agreements?

With so much uncertainty in the world right now, it’s hard to predict what your business needs will be a month from now, let alone further into the future. Hence, it would be unreasonable to enter into a fixed long-term rental agreement with a virtual office provider. Right now, flexibility is the name of the game. That’s why Innovative Professional Offices offers flexible hourly, daily, weekly, and monthly virtual office packages with no obligations.

8. What Perks and Opportunities are Involved?

Virtual office services in Ottawa and Mississauga have always had a great deal of perks and growth opportunities for small- and medium-sized businesses. One of the biggest perks of renting a virtual office for small businesses is the minimal overhead cost and not having to commute to an office every day. Believe it or not, these small savings can add up a lot in the early days of a business venture.

Rent a Virtual Office Space in Ottawa or Mississauga

For many years, Innovative Professional Offices has been offering dynamic and custom-tailored virtual office rental services in Ottawa and Mississauga to our valued clients. Our mission is to help small businesses get through these trying times by offering exemplary business support services. Contact us today to learn about our virtual office rental services.

More Info