6 Discredited Myths about Virtual Offices Spaces

Downsize Your Office Space There are a lot of negative misconceptions about virtual offices that have been proven to be completely groundless in the past few years. Yet, many companies still dismiss the notion of using virtual office spaces in well-known cities like Ottawa because they assume that it’s far too risky or too expensive to make the switch from the familiarity of a traditional brick-and-mortar office setting. Unfortunately, most companies are simply too afraid to break out of their comfort zones in order to realize that the benefits of renting a virtual office far outweigh the risks.

Myths about Renting Virtual Offices

Renting virtual office space is an ongoing trend that’s only gaining more and more momentum in the business world. Small businesses, startups, freelancers, and entrepreneurs are all recognizing the value in renting a virtual office space as opposed to entering into a long-term, non-negotiable lease agreement.

In fact, virtual offices are slowly but surely becoming the norm in most professional industries, and they’re the way of the future. If that’s truly the case though, then you may be wondering why so many people still have reservations about using them. The simple truth is that certain common myths have blinded people to the numerous incomparable benefits that virtual office services in Ottawa can provide. That’s why it’s important to debunk the following common beliefs before they fester into facts.

Myth #1: Virtual Offices Make Employees Less Productive

This couldn’t be further from the truth. Studies have shown that people who work remotely are actually far more productive than those who are forced to work in a communal office setting all day. People who work remotely have the freedom to work in comfortable surroundings, they don’t have to worry about dressing professionally all the time, they can work within more flexible schedules, and they feel less pressure and stress from their superiors.

Conversely, people who work in an office setting regularly are less productive because they’re constantly distracted by their coworkers, they feel more pressure and stress at work, and they might not like having to commute to work everyday when it would be more convenient to just work from home (especially if they live far from the office and have to take public transit).

Myth #2: Virtual Offices Are Unprofessional

Virtual offices are far from unprofessional because you can still have access to all of the amenities you’d have if you leased a long-term office space. The only difference is that you won’t have to pay a lump sum for these things regardless of whether you use them.

A virtual office agreement allows you the freedom to only pay for the amenities that you use, including meeting rooms, conference centres, office equipment, physical offices, technical support, and administrative services. In Ottawa, renting a virtual office means you get all of the perks of having a permanent professional address without having to use it all the time.

Myth #3: Virtual Offices Are Expensive

Virtual offices are actually less expensive than leasing office space for an extended period of time and by making the switch, you could save your company a great deal of money. If you take the time to review your current business expenses, you’ll most likely conclude that the majority of the funds you’re spending are going towards things that could be avoided if you simply allowed your employees to work remotely. These include Internet, commuting, renting or purchasing office equipment that’s not being used on a regular basis, and even hiring frontend staff that could come as part of a virtual office package deal.

Myth #4: Virtual Offices Are Unreliable

It makes sense for people to think that virtual offices are unreliable given the notion that working at a company usually entails working and communicating with your coworkers on a regular basis. In the past, lack of adequate and frequent communication between coworkers would have been a legitimate excuse for companies to discourage their employees from working remotely.

Due to vast technological advancements, however, this concern no longer has any legitimate bearing. Social media, face-to-face calling options, texting, instant messaging, and e-mailing have pretty much rendered the need to work alongside your coworkers obsolete. Of course, there’s no denying that certain exceptions exist and sometimes, physical interactions are necessary. The beauty of renting a virtual office space is that you can use the space whenever you need or want to.

Myth #5: Virtual Offices Present Security Risks

Another major misunderstanding about virtual offices is the idea that they present an increased security risk when it comes to employees sharing potentially sensitive company information online or via text. Many corporations fear that online accounts or cellphones containing work-related information can easily be intercepted by their adversaries and that valuable company information will end up in the wrong hands.

What people don’t realize is that the Internet has been vastly improved in the last two decades, and though accounts can still be hacked, it takes a great deal of resources and expertise that most people simply don’t have in order to accomplish something like that. As long as your employees can guarantee they’re only using secured network connections for their work, then you can rest assured that your company information is safe.

Myth #6: Virtual Offices Only Benefit Small Businesses

During times of economical uncertainty, no business is safe from financial ruin, and sometimes the only option is to make severe cutbacks. Unfortunately, most companies usually resort to firing valuable employees rather than restructuring their own business expenditures. One of the ways companies can avoid letting people go while remaining in the black is by renting a temporary virtual office space rather than leasing an office space and being bound by an invariable contract. This way, you can spend your budget more efficiently and strategically without having to let go of your loyal and hardworking employees.

Renting a Virtual Office Space in Ottawa

At Innovative Professional Offices, our main priority is to ensure that our clients are getting everything they need out of their office rental experience. We view your success as our own personal success, and we’re committed to helping you get there. We offer a large variety of flexible, customized office services with comprehensive and affordable rental plans that give you exactly what you need when you need it. Also, we have professional office rental locations all across Ontario, including in Ottawa and Mississauga. If you have any questions about our services, please contact us.

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Pat Fernandes

Using all the skills, experience and knowledge gained in my work life, it gives me great joy to help professional business owners to find a comfortable office space to carry out their day to day work. At Innovative Professional Offices we provide executive office space for solo-preneurs and small companies. We provide virtual office services for those who work from home, but need a business address and telephone. We provide board rooms for meetings and small seminars.
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