Why Are Face-to-Face Meetings with Clients So Important?

Remote work has undoubtedly become the new normal way of doing things for many businesses across a variety of industries, but that was mostly out of necessity. Thanks to advanced technology and its many communication platforms, remote work and meetings will always be an option to those who prefer it. But, conducting face-to-face meetings with clients still holds a great deal of value, especially when you’re trying to forge unbreakable customer relationships.

Utilizing conference room rentals in Mississauga or Ottawa and furnished executive day-offices to hold face-to-face meetings has the following benefits.

Business people talking in office meeting. Cover magazine visable on the picture and property release including

Forge Strong Relationships with Your Clients

Virtual meetings are a great time saver when you only need to have a quick chat with your team or a client is unavailable for a face-to-face meeting. The only problem is that oftentimes, a lot of things can get lost in transition in the digital realm. Screens freeze, connections get lost, and there’s always at least one person who’s experiencing technical issues.

While technology can still play an important role in face-to-face meetings, the duration and success of the meeting doesn’t necessarily depend entirely on a functioning device. One of the biggest attributes of face-to-face meetings with clients is that they allow you to forge solid connections with your clients that you wouldn’t be able to do through Zoom or Microsoft Teams. These interactions are more meaningful and add a uniquely personal touch that you just can’t replicate virtually.

Meetings Are More Focused and Productive

Another reason holding face-to-face meetings with clients is so important is that it makes for much more meaningful and impactful interactions. Well-structured and properly organized meetings that serve a specific purpose are generally more focused and productive than arbitrary virtual meetings, emails, or conference calls.

When clients and employees are actively engaged in meetings rather than simply acting as passive participants, they’re more likely to generate strong actionable ideas that your company can actually use to facilitate growth and prosperity.

Communication is about so much more than just words. Oftentimes, body language and facial expressions can speak volumes. These are elements that aren’t necessarily as apparent or easy to recognize in virtual or phone meetings, but are definitely more noticeable when you’re sitting across from someone. If you’re familiar with the expression “learn to read the room”, then you know what we’re talking about.

It’s Easier to Get to Know People in Person

Spend enough time with a person and sooner or later, you’ll learn a lot of important things about them that they might not necessarily tell you. After a while, you’ll start to realize what makes them tick, what excites them, what bores them, and when they’re actively or passively listening to your ideas. These are things that people might not even realize that they’re doing, but they send clear communication signals to other people.

It’s also a lot easier to get a sense of someone’s personality and their current state of mind when they’re sitting in the same room as you rather than interacting through the screen of a digital device.

Clearly Communicate Your Goals and Professional Strategies

Face-to-face meetings make it easier to recognize and read facial expressions and body language. This form of subconscious communication is a dead giveaway of how someone is reacting to your proposed ideas and business strategies in real time. Virtual communications make it a lot easier for people to hide what they’re really thinking. While this can certainly work in your favour to some degree, it’s not always an ideal position to be in when you’re the one doing the talking and others are listening.

Since face-to-face interactions arguably take up more time to set up and conduct, people generally want to get straight to the point as quickly as possible without wasting any time. Of course, there’s still somewhat of a social component that involves making small talk, but the main purpose is to discuss business objectives and growth potential while forging a partnership.

Fewer Interruptions and Distractions

Working from home may offer a lot of conveniences like not having to commute into an office every single day, but there are a lot of pitfalls too.

One of the most prominent downsides to working from home are the abounding interruptions and distractions that surround us. Whether it’s noisy neighbours outside, pets constantly wanting attention, essentially homeschooling children, or trying to share a cramped workspace with our spouses, working from home can be extremely overwhelming. These interruptions and distractions don’t just lower productivity, but they can also decrease the quality of the work that does actually get done.

Setting aside time for a scheduled in-person meeting in a designated executive office space provides you and your clients or employees with the right kind of professional atmosphere that facilitates productivity and focus.

Present and Maintain a Professional Image

Securing meeting rooms for rent in Mississauga or Ottawa whenever you need to meet with a client or your team allows you to maintain a consistent, clean, and organized professional image. This is a lot harder to do when you’re working remotely from home or from other locations and can’t always control what’s in your background. While your coworkers or employees might find it mildly amusing that your cat keeps interrupting or appearing in the background of your virtual calls, this can get old very quickly—especially when there are a lot of points to cover on your meeting agenda.

Conference room rentals and furnished executive day-offices in Mississauga or Ottawa provide you with a professionally curated and managed physical meeting space complete with a receptionist and administrative staff at your disposal.

Rent an Office Space in Mississauga from IPO

Innovative Professional Offices is one of the leading and most renowned office space rental and meeting facilities providers in Mississauga and Ottawa. We offer flexible hourly, daily, weekly, or monthly rental packages that include mail, telephone answering, receptionist, and administrative services as well as access to our first-rate, fully furnished, and equipped executive suites and meeting spaces. Contact us today to learn more or to book a tour!

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Pat Fernandes

Using all the skills, experience and knowledge gained in my work life, it gives me great joy to help professional business owners to find a comfortable office space to carry out their day to day work. At Innovative Professional Offices we provide executive office space for solo-preneurs and small companies. We provide virtual office services for those who work from home, but need a business address and telephone. We provide board rooms for meetings and small seminars.
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