There are quite a few advantages to utilizing virtual office services in Ottawa instead of having a traditional P.O. box. These days, the world of business is very fast paced, and you need to stay on top of all of the latest trends and constantly be available to your clients in order to maintain your relevance. First impressions in business are extremely important and when potential customers see your address listed as a P.O. box, it gives the impression that you do not have a legitimate business. They start to question your professionalism and even your credibility. Not only is there a sense of legitimacy and professionalism that comes with renting a virtual office space in Ottawa, but there are numerous perks that can also help propel your business into prosperity and success.
Advantages of Renting a Virtual Office Space vs. P.O. Box
Here are some of the advantages of having a virtual office space vs. P.O. box:
You will have a professional virtual business address where clients can reach you. Search engines do not typically accept a P.O. box as a valid business address, and oftentimes, when people search for your business, a P.O. box address will not even appear. When people see this, it raises suspicions of whether they should trust your business and they start questioning why you do not have a physical mailing address or office.
Convenience and Organization
In the same vein, you will also have a full staff on hand whenever you need it. This includes receptionists to answer calls, greet clients, sign for packages, and forward your mail to you even if you are travelling. Oftentimes, the post office or storefronts will not forward mail, but with a virtual mailbox vs. a P.O. box, the office is responsible for handling all of your mail and packages. Also, if there is ever an issue with the mail, the post office usually automatically returns it to sender. This can be very frustrating, time consuming, inefficient, and highly inconvenient for your business and your clients. It may even deter them from wanting to do business with you again in the future.
Peace of Mind
You get a fully staffed and furnished physical office space that you can use whenever you want. If you ever have an impromptu client meeting or if a client unexpectedly drops in to drop off paperwork, then there is a full staff always available to greet and assist them.
Also, having a virtual office vs. a P.O. box guarantees that all of your mail will be directly and professionally taken care of by your receptionist and either held for you until you are able to pick it up or directly forwarded to you wherever you are. Whether you are a startup, a small business trying to expand your horizons, or a freelancer who does not need permanent office space, your clients will expect you to have a real, physical address so that you can be available to them whenever they need you. They expect that their experience and working relationship with your business to be as seamless as possible, and by renting a virtual office in Ottawa, you can do just that.
Virtual Office Services in Ottawa
Innovative Professional Offices offers full-service, virtual office spaces in Ottawa, Brampton, and Mississauga. To learn more or to book a tour at any one of our locations, contact us either via phone (613) 232-1110 or leave us a message here.