Leasing an office space or entering into a long-term rental contract these days is becoming increasingly expensive, unnecessary, and even counterproductive for a lot of small and medium-sized businesses. Many companies are instead opting for a short-term office space for rent as a feasible alternative to help them save more money and allocate much-needed funds to other, more pressing aspects of their businesses. This way, they can also utilize resources more effectively and efficiently while providing more convenient working solutions for their employees, which can raise office morale. In this technologically advanced world, more and more office workers are able to work from remote locations, but that doesn’t mean they should have to sacrifice the private yet collaborative and professional working environment that helps them focus on completing their daily job-related tasks. In fact, there are numerous benefits to office space rental that’ll work in favour of your company in the long run.
What Are Short-Term Office Spaces?
Short-term office spaces are professional locations you can rent for any specified period of time and purpose. They’re typically fully and professionally furnished and they offer a wide range of important facilities, amenities, and equipment that your company might find useful. These include desks, office chairs, computers, telephone lines, kitchen space, a lounge area or break room, and even a dependable and secure Wi-Fi connection. All of these features are typically included in your short-term contract.
Why Does Renting an Office Space for a Short-Term Special Project Make Sense?
As mentioned, there are plenty of advantages to renting a short-term office space for a special project. The first one that comes to mind is the fact that you won’t have to commit yourself to a long-term, binding, and often expensive contract. You get to choose how long you want or need to use the allotted space and you only have to pay for whatever you use based on your agreement with the building manager or rental company. Continue reading to learn more.
Rent Office Space on a Need-Be Basis
Short-term office space rentals give you more control over your agreement. You have more flexibility to choose when and how you want to use the office space. That means if you only need it for an hour, a day, a week, a month, or a year; you won’t be contractually bound to rent the space for a minimum time period that’s set by someone else. You get to choose the terms of service, the length of the rental period, as well as the types of equipment and facilities you’ll require based on your own personalized needs, and you won’t have to abide by a set of standard terms.
Before you start signing any short-term rental agreements, try to set a strict budget for your expenses, especially if you’re a startup or small business. Keep track of all of your expenditures so you can ensure that renting an office space is a viable option for you. Renting a short-term office space is certainly a more affordable option than entering into a long-term lease agreement, because it allows you to only use and pay for the space and amenities when you need them. But it’s inadvisable and irresponsible to neglect your company’s finances. A short-term office space rental agreement allows you to allocate your company resources and finances more practically.
No Long-Term Agreement
Renting a short-term office space gives you more flexibility to run your business as you see fit. You won’t be obligated to adhere to a long-term contract, and the best part is that you can relocate as often as you need to, which means you won’t be contractually bound to just one location. Think of it in the same terms as a pay-as-you-go cell phone plan in the sense that you only pay for the services and space that you use.
Ready Office Space Setup
With a short-term office space rental agreement, everything is already set up for you in a professional manner that’s conducive to concentration and productivity for yourself and your employees. Whether you’re looking for an open-concept working space with cubicles or boardrooms to hold meetings and conferences, or even if you need a private working station for an afternoon as you complete tasks independently, rental office spaces have everything you need to run your business.
One way to inspire strong productivity and company loyalty and boost employee morale is to provide your workers with good-quality facilities to make them feel more comfortable in their work environment. This means ensuring that the office space you rent is well-maintained and clean, and that all of the equipment is in proper working condition. This will help to reduce frustration and encourage your employees to feel more empowered in their jobs. It also presents a strong professional image to your colleagues from out of town and even current or prospective clients.
Fewer External Distractions
Working from home or public places can get old very fast. While it’s true that setting up a private office space in the comfort of your own home can be enticing, after a while certain looming household tasks can weigh on your mind and cause severe distractions from your work. You might think that parking yourself and your laptop in a coffee shop is a cheap and productive alternative, but even that can go sour fast. Coffee shops and restaurants are public places, which means you’ll inevitably be subjected to loud noises, conversations, and other distractions. Renting a short-term office space to complete your project minimizes the chances of these types of irritating distractions getting in the way of producing your best work.
Security and Access to Technical Support
Another important but often overlooked advantage to working in a rented office space on a short-term basis is that office buildings typically come equipped with state-of-the-art security systems. This is certain to give you the peace of mind you need, especially if you’re working overtime into the late hours of the night after everyone else has left. Plus, some rental companies even offer 24-hour tech support to accommodate people who work late hours.
Innovative Professional Offices offers all of the abovementioned benefits and more. Our state-of-the-art modern short- or long-term office space rental plans are ideal for freelance workers, writers, startups, and small or medium-sized businesses. Whether you’re an entrepreneur or a solopreneur, we can help you find the right type of working space that fits your professional and budgetary needs. With locations in Ottawa and Mississauga, you’re sure to find an IPO office space that’s perfect for your company. Contact us today to book a tour of one of our facilities.