8 Reasons You Should Use Professional Mailbox Rental Services for Your Business

While many businesses have been able to successfully implement a return to the office or business as usual, there are still a few outliers. Some office workers, managers, and business owners have chosen to continue working remotely for the foreseeable future to cut down costs and minimize the risk of contracting and transmitting COVID-19. 

As admirable as this is, it also poses the problem of where professional mail correspondences are being sent. Some people have started using their home addresses for work-related functions, but we’ve already explained why that’s inadvisable in a previous article. The obvious and easy solution is to rent a professional mailbox for work. 

Here are a few reasons you should consider mailbox rental in Mississauga or Ottawa for your business. 

 

Mailbox Rental Services

Office and Mail Security 

Renting a professional mailbox ensures that all important documents, files, and mail correspondences are always accounted for and safely stored until you’re able to retrieve them. In some cases, a mailbox rental service might even forward them to your home address or any other address that you provide for your personal convenience and privacy. You can have special arrangements to have your mail forwarded to an alternate address that will remain anonymous or arrange a date for pickup. 

More Privacy 

Professional mailbox rentals allow you to continue working remotely or from home for as long as you want without having to disclose your personal information to clients and employees. All work-related documents and correspondences will be sent directly to a professional business address, so that you can maintain your privacy and keep your personal and work mail separate from one another. If you need to send out mail correspondences for work, you can use the mailbox as a return address instead of your home address.

Deliveries from All Carriers 

Private mailbox rental services in Mississauga or Ottawa typically accept deliveries from all major carriers including Canada Post, UPS, USPS, DHL, and FedEx. If you’re expecting a delivery from a lesser-known mail carrier on a certain day or time, then you can notify your mailbox service provider ahead of time via phone or email to let them know. You’ll be notified immediately once the package is received and processed. And, you can arrange to have it held for you for a certain period of time or have it forwarded to a secure address of your choosing. 

Increased Convenience 

Managing your business takes up a lot of your time and energy. The last thing you should have to worry about is whether your professional mail and correspondences are being received, sorted, and stored. Whether you have an office space for rent in Ottawa or Mississauga or you work entirely remotely, you can rest assured that your important mail correspondences will always be handled expediently on your behalf. Daily mail is received and processed on a firm schedule and you’ll be notified as soon as it arrives. You can opt for text, email, or phone notifications depending on your preferences and arrange to pick up your mail at your convenience or have it forwarded directly to you.

Mobility

Mailbox rentals in Ottawa or Mississauga are also a useful service if you’re constantly on the road or travelling for work. Whether you’re on a business trip or taking time off for a vacation, you can arrange to be notified of important professional mail correspondences or have them put on hold entirely until you get back. If you’re on a work trip and need the documents sent to you immediately, you can also request to have them expedited to you overnight or within 24 hours wherever you are.

Additional Mail Services 

No corporate office rental in Mississauga or Ottawa would be complete without offering a variety of additional mailbox services. In addition to receiving, sending, and sorting mail for your business, mailbox rental services also verify return and sender addresses, notify you immediately upon the arrival of important packages, and arrange for package pickup or retrieval. If you’re unable to retrieve the package yourself and don’t want it forwarded to your current location, then you can also arrange to have someone else come and pick it up for you with a valid ID for security purposes, of course. 

Business Credibility 

Seeing a legitimate business address on your social media, website(s), and online listing(s) makes it easier to earn the trust of your customers. It gives them a greater sense of security and demonstrates a level of professionalism that residential addresses and P.O. boxes simply don’t have. Mailbox rental services are typically located in commercial buildings with addresses that can easily be found online and linked to your business. This gives existing and prospective customers or clients peace of mind when dealing with your business.

Better Than a P.O. Box

Post office boxes are perfectly acceptable for receiving personal packages that are too large to fit in your residential mailbox or international correspondences from loved ones who live abroad. However, they’re not appropriate to use as a legitimate business address for professional correspondences. The lack of a proper street address is very off-putting for a lot of customers. It gives the impression that they’re not dealing with a professional or legitimate business. Plus, P.O. boxes don’t show up in your online business listing. When people search for your business online, it’ll just look like you don’t have an address and this gives off a sketchy appearance.

Get Mailbox Rental Services from Innovative Professional Offices 

Whether you need a small business space or executive office space in Mississauga or Ottawa or you just need to rent out a professional mailbox with a business address, you’ve come to the right place. Innovative Professional Offices offers a wide range of office space rental packages and services that can be customized to fit your requirements and budget. Contact us today to learn more about the benefits of mailbox rental in Ottawa and Mississauga for your business.

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Pat Fernandes

Using all the skills, experience and knowledge gained in my work life, it gives me great joy to help professional business owners to find a comfortable office space to carry out their day to day work. At Innovative Professional Offices we provide executive office space for solo-preneurs and small companies. We provide virtual office services for those who work from home, but need a business address and telephone. We provide board rooms for meetings and small seminars.
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